Digital Check-In
Digital event check-in that replaces the paper list
Upload your guests, send each one a QR pass, and check them in at the gate from any phone in about a second, while a live dashboard counts every arrival for you.
Digital check-in means no more clipboard, no more ticking names, and no more guessing how many people are inside. You bring your guest list into PrivePas, every guest gets a unique QR pass by WhatsApp or email, and on the day your team scans each arrival from a browser link. Every scan updates a live count, and after the event you download a full attendance record. It runs on any phone, works when the venue network drops, and is built for weddings, corporate events, conferences and large ticketed events alike.
Bring your guest list in minutes
Upload your list from Excel, Google Sheets or any spreadsheet as a CSV, or add guests one by one. PrivePas checks for duplicates, respects your capacity limit, waitlists overflow, and generates a unique QR pass for every guest automatically. You can also copy a full list from another of your own events instead of re-uploading it.
- CSV import with duplicate detection and capacity limits
- A unique QR pass generated for every guest automatically
- Copy a guest list from another of your own events
- Only a name is required; email and phone are optional and used only to deliver invitations
Check guests in from any phone, no app
Your team opens a private scanner link in any phone browser and scans each guest’s QR code. The result shows in about a second: valid, already used, or not on the list. There is no app to download and no login for scanners, and you can open as many gates as you need.
- Scan in about a second per guest
- Clear accept / deny screen with the guest’s name
- No app install and no scanner login
- Search by name or phone and add walk-ins on the spot
Let guests check themselves in with RSVP
Share a public RSVP page and guests submit their own details. You approve or reject each one, and approved guests are added to your list and issued their QR pass automatically. RSVP is included in every activation, so you can collect and confirm your list before the day without any extra cost.
- Public RSVP page you simply share
- Approve or reject each submission
- Approved guests get their QR pass automatically
- Guests can pick their group when they RSVP
Watch arrivals live, keep working offline
From any device you see check-ins happen in real time: attendance numbers, which staff are scanning, and who has arrived. And when the venue loses signal, prepared scanners keep checking guests in and sync automatically on reconnect. Duplicate blocking is instant across gates while they are online; across two fully offline gates a shared code is caught at sync.
- Real-time arrival count on a live dashboard
- Scanning continues with zero network and syncs later
- Reused and forwarded codes are blocked online
A full attendance record after the event
When the doors close you have a complete, downloadable record: who attended, when they arrived, peak entry times and per-staff check-in counts. It turns your door into data you can hand a client or keep for the next event.
Frequently asked questions
What is digital event check-in?
It replaces the paper guest list and manual ticking with a phone that scans each guest on arrival. The scanner shows valid, already used, or not on the list in about a second, and every scan updates a live count on your dashboard.
Do I need to download an app?
No. Guests receive a QR pass by WhatsApp or email, and your team scans through a browser link on any phone. There is nothing to install on either side.
Can I upload my existing guest list?
Yes. Export it as a CSV from Excel or Google Sheets and upload it, or add guests manually. PrivePas checks for duplicates, respects your capacity, and creates a QR pass for each guest.
Can guests check themselves in beforehand?
Yes, through RSVP. Share the RSVP page, guests submit their details, you approve them, and they are added to your list with a QR pass automatically. RSVP is included in every activation.
Does check-in work without internet?
Yes. Prepared scanners keep working offline and sync when the connection returns. Duplicate blocking is real-time across gates while online, and cross-gate clashes between two offline gates are caught at sync.
What do I get after the event?
A downloadable attendance report: who came, when they arrived, peak entry times and per-staff check-in counts.
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Ready to run a tighter event?
Set up your guest list, invitations and secure check-in in minutes. No app to download.