Question 1

What is PrivePas?

Accepted Answer

PrivePas is a web-based event access control platform built for Nigerian events. You upload your guest list, the platform generates a unique QR-coded invitation card for each guest, and your security staff scan those cards at the gate using any smartphone no app needed.

Question 2

How does QR code check-in work at events?

Accepted Answer

Each guest receives a personalised digital invitation card containing a unique QR code. At the gate, security staff open a browser link on any smartphone and scan the guest's QR code. The system instantly confirms valid guests, blocks duplicates, and logs every entry in real time.

Question 3

Do I need a subscription to use PrivePas?

Accepted Answer

No. Single events pay a one-time fee based on guest count. Event planners who manage multiple client events monthly can subscribe to a Multi-Event Dashboard plan for better per-event rates and a centralised dashboard.

Question 4

How much does PrivePas cost in Nigeria?

Accepted Answer

Single Event Pass: ₦170,000 for up to 200 guests, ₦340,000 for 201-500 guests. Elite tier (₦550,000+) for high-value events. Planner plans: Starter ₦20,000/month (5 events, 10% off), Growth ₦50,000/month (15 events, 15% off), Scale ₦100,000/month (unlimited, 20% off). Email delivery and RSVP are included in every activation.

Question 5

Do security staff need to download an app to scan QR codes?

Accepted Answer

No app is needed. Security staff access the scanner through a browser link on any smartphone. There is no login, no download, and no setup required on their end.

Question 6

What happens if a guest's invitation QR code is scanned twice?

Accepted Answer

The system blocks the second scan immediately. Each QR code is single-use once scanned successfully, it is marked as used and any subsequent scan attempt is rejected and flagged on the dashboard.

Question 7

Can I upload my own invitation card design?

Accepted Answer

Yes. You upload your own designed invitation card in the dashboard, position where the guest name and QR code should appear, preview the result, and export personalised cards for every guest. If you need a card designed, PrivePas offers a professional card design add-on for ₦20,000.

Question 8

Is PrivePas available across all states in Nigeria?

Accepted Answer

Yes. PrivePas is fully web-based and accessible from any device with an internet connection, nationwide across all states in Nigeria.

Question 9

What is event access control?

Accepted Answer

Event access control is how you decide who gets into your event and prove it at the door. Every invited guest holds a unique credential that is checked before they walk in. PrivePas gives each guest a single-use QR code, checks it at the gate in about a second, and records every entry, so only invited people get through and you have a full record of who came.

Question 10

What is digital event check-in?

Accepted Answer

Digital event check-in replaces the paper guest list and manual ticking with a phone that scans each guest on arrival. Your team opens a scanner link, scans the guest's QR code, and the result shows in about a second: valid, already used, or not on the list. Every scan updates a live count on your dashboard.

Question 11

How does PrivePas work?

Accepted Answer

You buy a pass for your guest count, upload your guest list or add guests manually, and PrivePas generates a unique QR access pass for each guest. You send passes by WhatsApp or email, guests RSVP through their personal invite link, and on the day your team scans guests in from any phone browser. You watch arrivals live and download an attendance report after. The PrivePas team can also set everything up and run the door for you.

Question 12

Can PrivePas send invitations through WhatsApp?

Accepted Answer

Yes. WhatsApp invitation delivery is live in production alongside email. PrivePas sends each guest their access pass through an approved WhatsApp template with a button that opens their personal invite link to RSVP and view their QR pass. WhatsApp is never sent automatically, and you choose exactly which guests to send or resend to.

Question 13

Can PrivePas work offline?

Accepted Answer

Yes. Scanning keeps working when the venue network drops; check-ins are held on the device and sync automatically when the connection returns. Duplicate blocking is instant across every gate while devices are online. If two gates are fully offline at the same moment, a shared code could pass both, and that clash is caught when the devices sync.

Question 14

Can PrivePas manage multiple event entrances?

Accepted Answer

Yes. You can run as many scanners at as many gates as your venue needs, all feeding the same live dashboard. When every gate is online, a code scanned at one entrance is instantly rejected at the others. Each staff member gets their own scanner link, and you can revoke any one without affecting the rest.

Question 15

Does PrivePas provide an event-day check-in team?

Accepted Answer

Yes. PrivePas is software and people. You can book the PrivePas Check-in Team, trained staff who run your gate, operate the scanners and handle exceptions with a coordinator, so you do not need your own staff. Free Setup Assist also configures your guests, invitations, scanner and cards for you, so you never have to learn the platform. You can also just share the scanner link with your own team.

Question 16

Can I upload an existing guest list?

Accepted Answer

Yes. Export your list from Excel, Google Sheets or any spreadsheet as a CSV and upload it. PrivePas checks for duplicates, respects your capacity limit, and generates a unique QR pass for every guest automatically. You can also copy a guest list from another of your own events. Each row needs a name; email and phone are optional and only used to deliver invitations.

Question 17

Can PrivePas manage RSVP?

Accepted Answer

Yes, and it is included in every activation. You share a public RSVP page, guests submit their own details, and you approve or reject each submission. Approved guests are added to your list and issued their QR access pass automatically. Guests can also pick their group when they RSVP.

Question 18

Can PrivePas handle weddings, conferences, corporate events and private events?

Accepted Answer

Yes. The same access system works across event types. Weddings use groups and tables with self-RSVP; conferences and corporate events use fast gate scanning, multiple entrances and live headcounts; private and high-value events rely on strict single-use passes and duplicate blocking. You choose the guest count and the features you need.

Question 19

I want to run an event with invitations, how do I start?

Accepted Answer

Start with PrivePas. Buy a pass for your guest count, upload your guest list (CSV or manually), and PrivePas generates a unique QR-coded invitation card for every guest. Send them by email or WhatsApp, then scan guests in at the gate from any phone browser. Setup takes minutes and no app download is required for your security staff.

Question 20

How do I stop gatecrashers (mogbo moya) at my event?

Accepted Answer

Give every invited guest a unique, single-use QR code instead of a printed or forwarded invite. PrivePas blocks any code that has already been scanned, so screenshots and shared invites cannot get anyone in. Uninvited guests without a valid code are rejected at the gate by the system, not by your staff, which removes arguments at the entrance.

Question 21

How can I send invitations that guests cannot share or forward?

Accepted Answer

Each PrivePas invitation carries a QR code tied to one guest and usable once. If a guest forwards their card, the second scan is blocked and flagged on your dashboard. You can choose Legacy Mode (PrivePas prints the QR onto your card design) or Separate Mode (your own invitation plus a standalone QR entry pass).

Question 22

What is the best way to manage a wedding guest list?

Accepted Answer

Upload your list to PrivePas from Excel or Google Sheets, or let guests register themselves through an RSVP link. You can organise guests into groups (Bride’s Family, Groom’s Friends), allocate tables to each group, and place tables in front, middle or back zones. Guests can pick their own group when they RSVP.

Question 23

Can I check guests in without internet at the venue?

Accepted Answer

Yes. PrivePas scanning works fully offline. If the venue has no network, check-ins are stored on the device and sync automatically the moment a connection returns, so the gate never stops moving.

Question 24

Do my security staff need to download an app to scan guests?

Accepted Answer

No. Each staff member gets a private scanner link that opens in any phone browser. No app, no login, no setup. You can revoke any link instantly without affecting the others.

Question 25

How do I create a live invite page or event website for my wedding?

Accepted Answer

PrivePas can publish a live invite page for your event - a shareable event website and digital flyer with your details, photos, directions and RSVP built in. You send one link instead of designing and resending image flyers.

Question 26

Can I hire a team to handle check-in at my event?

Accepted Answer

Yes. You can book the PrivePas Check-in Team - trained, uniformed staff who run your gate, operate the scanners and handle exceptions, with a dedicated coordinator. If you would rather use your own staff, just share the scanner link with them; either way every check-in appears live on your dashboard.

Question 27

How do I collect RSVPs online for my event?

Accepted Answer

PrivePas gives you a public RSVP page. Share the link and guests submit their own details, including children if you allow it. You approve or reject submissions, and approved guests are added to your list and issued their QR invitation automatically. RSVP is included in every activation.

Frequently Asked
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Event Access & Check-In

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