Event Access Control
Event access control that decides who gets in, and proves it
Every invited guest holds a unique credential. PrivePas checks it at the gate in about a second, blocks anything reused, and keeps a full record of who came, so the door is a decision, not an argument.
Access control is simply this: only the people you invited get in, and you can prove who did. PrivePas replaces the paper list and the doorman’s memory with a unique single-use QR pass for every guest, verified against your live guest list at the entrance. It runs the whole door, from the first scan to the closing headcount, and it is software and people, so you can run it yourself or book the PrivePas team to run it for you. It is built for the full range of events that need real control at the entrance: weddings and owambe, corporate events and launches, conferences and summits, and private high-value events.
One credential per guest, checked at the door
Each guest carries their own QR pass. At the gate your team scans it from any phone browser and gets a clear accept or deny in about a second, with the guest’s name and details. There is nothing to install and no login for scanners, just a private link you send your team before the event.
- Unique single-use QR pass for every guest, no two alike
- Clear green (admit) / red (deny) result with the guest’s name and group
- Works in any modern phone browser, no app to download
- Manual name or phone search, and on-the-spot add for guests who arrive without a code
No reused codes, no gate crashers
The moment a guest is scanned in, their code is spent. If someone screenshots and forwards a pass, the second scan is rejected. That is how PrivePas keeps out uninvited guests (mogbo moya) without slowing your real guests down, and without your staff having to argue with anyone.
- A used code cannot be used again
- Forwarded and screenshotted passes are blocked
- The system makes the call, so your staff are not the ones saying no at the door
Many gates, one live picture
Open as many entrances as your venue needs, each with its own scanner link, all feeding one live dashboard. While every gate is online, a pass scanned at one entrance is instantly rejected at the others, so nobody walks the same code around the building. Scanner profiles let a VIP or specific ticket-type gate admit only the right guests.
- Unlimited scanner links across unlimited gates
- Real-time duplicate blocking across every online entrance
- VIP and ticket-type lanes through scanner profiles
- Every scanner reads back to the same live count
Keeps controlling the door with no network
Venues lose signal exactly when the queue is longest. Prepared scanners keep verifying, searching and adding guests fully offline, then sync automatically when the connection returns. One honest note: duplicate blocking is instant across gates while they are online. If two gates are completely offline at the same moment, a shared code could pass both, and that clash is caught the moment the devices sync, so keep at least a basic mobile connection at each gate for live blocking.
- Prepared scanners keep working with zero internet
- Offline check-ins queue and sync automatically on reconnect
- Cross-gate duplicate clashes are surfaced at sync
A full record of every entry
Every scan is timestamped and tied to the staff member who made it, and you watch arrivals happen live from any device. After the event you have a complete access record: who came, when, and through which gate, downloadable as a report.
Software, or software plus people
Run the door yourself with the scanner link, or book the PrivePas Check-in Team, trained staff who operate the scanners and handle exceptions with a dedicated coordinator. Free Setup Assist can also configure your guests, invitations and scanners for you, so you never have to learn the platform. Either way, every entry still flows to your live dashboard.
Frequently asked questions
What is event access control?
It is how you decide who gets into your event and prove it at the door. Every invited guest holds a unique credential that is checked before they walk in. PrivePas gives each guest a single-use QR code, checks it at the gate in about a second, and records every entry.
How does PrivePas stop uninvited guests?
Every guest has a unique, single-use QR pass. Once it is scanned in it cannot be used again, so a forwarded or screenshotted code is rejected. Anyone without a valid code is turned away by the system, not by an argument with your staff.
Can I control access across multiple entrances?
Yes. You can run unlimited scanners across unlimited gates, all on one live dashboard. While the gates are online, a code used at one entrance is instantly rejected at the others.
Does access control still work if the venue has no internet?
Yes. Prepared scanners keep verifying and admitting guests offline and sync when the connection returns. Duplicate blocking is real-time across gates while they are online; across two fully offline gates a shared code is caught at sync.
How fast is a guest checked in?
About a second per guest in practice, fast enough to keep a real queue moving even at busy gates.
Can PrivePas provide staff to run the gate?
Yes. You can book the trained PrivePas Check-in Team to run your door with a dedicated coordinator, or use your own staff with just the scanner link. Free Setup Assist can configure the whole event for you as well.
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