For Conferences
Conference check-in that keeps a long queue moving
Issue every delegate a unique QR pass, open as many registration desks as you need, and scan each arrival in about a second onto one live headcount.
Conferences and summits arrive in a rush: hundreds or thousands of delegates in a short window, several registration desks, and different pass types for speakers, sponsors and general delegates. PrivePas gives every attendee a unique QR pass, checks them in fast from any phone, keeps each pass type on its own lane, and shows a live count across all desks, without slowing the queue. It keeps working when the venue wifi buckles, and produces the attendance data organisers and sponsors want.
Open every registration desk on one system
Give each desk its own scanner link and they all feed one live dashboard. A delegate scanned at Desk 1 is instantly marked in across every desk, so nobody double-registers. Add or remove desks on the fly, each on any phone, with no app and no login.
- Unlimited scanners across unlimited registration desks
- Real-time duplicate blocking across online desks
- No app and no login for desk staff
- Scan in about a second to keep the queue moving
Speaker, sponsor and delegate lanes
Scanner profiles let a desk admit only certain pass or ticket types, so speakers, sponsors, press and general delegates each move through their own lane, and each desk sees only the details it needs to check.
Issue and deliver passes at scale
Import your delegate list from a spreadsheet and PrivePas issues a unique QR pass to each one, deduplicated and capacity-aware. Deliver by email or WhatsApp ahead of time, or print badges for the desk. Walk-ups can be added on the spot.
- CSV import with duplicate detection and capacity limits
- Deliver passes by email or WhatsApp, or print badges
- Add walk-in delegates at the desk, even offline
Built for weak venue wifi
Large venues throttle wifi exactly when everyone arrives. Prepared scanners keep checking delegates in fully offline and sync automatically on reconnect, so registration never stops. Duplicate blocking is real-time across online desks; a clash between two fully offline desks is caught at sync.
Live numbers and post-event attendance
Watch registrations climb in real time from any device, share a read-only live view with organisers or sponsors, and export a full attendance record afterwards: totals, arrival curve, peak periods and per-desk counts. Book the PrivePas Check-in Team to staff the desks, or run it with your own team; free Setup Assist can configure it all beforehand.
- Live arrival dashboard, shareable read-only
- Downloadable attendance report and analytics
- Optional trained on-site check-in team
Frequently asked questions
Can we run several registration desks at once?
Yes. Each desk gets its own scanner link and they all feed one live dashboard, with real-time duplicate blocking across every online desk.
Can we separate speakers, sponsors and delegates?
Yes. Scanner profiles let each desk admit only certain pass or ticket types, so each group moves through its own lane.
How fast is each scan?
About a second per delegate, fast enough to keep a long registration queue moving.
What happens if the venue wifi is weak?
Prepared scanners keep working fully offline and sync when the connection returns. Keep a basic mobile connection per desk for real-time cross-desk duplicate blocking.
Can delegates register on the day?
Yes. Staff can add a walk-in delegate at the desk and check them in on the spot, and it works offline too.
What do organisers get after the conference?
A downloadable attendance record: totals, arrival curve, peak periods and per-desk check-in counts, plus a shareable live view during the event.
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Ready to run a tighter event?
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